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Iowa Department of Administrative Services Program and Operations Coordinator in Des Moines, Iowa

Program and Operations Coordinator

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Program and Operations Coordinator


$38,771.20 - $57,012.80 Annually


Des Moines - 50319 - Polk County, IA

Job Type



259 Iowa Department of Cultural Affairs

Job Number



4/16/2021 11:59 PM Central

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Point of Contact

David Schmitz -

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Job Description

The Iowa Department of Cultural Affairsis seeking to hire aProgram and Operations Coordinator.

About the Iowa Arts Council

The Iowa Arts Council is a division of the Iowa Department of Cultural Affairs, along with the State Historical Society of Iowa, the State Historic Preservation Office, and Produce Iowa, the state office of film and media production. Together, these divisions strive to fulfill the mission to empower Iowans to build and sustain culturally vibrant communities by connecting to the people, places and points of pride that define our state.

For more than 50 years, the Iowa Arts Council has worked to fulfill its mission to help Iowans cultivate creativity, learning and participation in the arts. Established in 1967, the Iowa Arts Council serves as Iowa’s state arts agency and works in collaboration with its federal agency partner, the National Endowment for the Arts, and many other partners across the state and region to build the capacity of Iowa’s arts ecosystem.

The Iowa Arts Council strives to create opportunities for the arts to flourish in Iowa by nurturing cultural leadership and investing in projects that provide access to arts experiences in communities and public spaces throughout Iowa.

The Iowa Arts Council is striving to enhance access to the arts in Iowa by engaging rural Iowa to increase arts awareness and develop creative communities, and by strengthening our commitment to diversity and inclusion through expanded outreach and promotion.

Position Summary

The Iowa Arts Council seeks a highly collaborative, organized and detail-oriented professional who is skilled at project management and motivated to tell the story of arts and culture across Iowa to serve as its next Program and Operations Coordinator.

Day to day, the Program and Operations Coordinator supports the effective operation of all Arts Division-administered grants and programs by assisting with the development of workshops, webinars, training and other resources to effectively serve the needs of artists, arts and cultural leaders and organizations. This position will also assume responsibility for managing one or more arts programs, including the state art collection.

The Program and Operations Coordinator is responsible for carrying out key data management tasks related to tracking, recording and evaluating the ongoing impact of Arts Division grants and programs and ensuring constituents receive timely and accurate information about Arts Division programs. This position also serves as the Arts Division’s boards administrator and plays a key role in ensuring the effective operations and flow of information to boards and committees.

Working with the department’s communications team, the Program and Operations Coordinator also works to share and publicize information about Arts Division programs through print, social and digital media and takes a lead role in developing content and gathering assets for key publications, newsletters and the DCA website.

This is a full-time, permanent position. It is expected that the incumbent will maintain a routine schedule of 40 hours per week and office at the State Historical Building in Des Moines. Some evening and weekend work may be required.

Role and Responsibilities

Arts Programs Coordination

  • Collect, retain, and report data to track program outreach, impact, and accountability in coordination with other program staff.

  • Provide training and technical assistance to artists, arts leaders, and cultural organizations about grants and arts programs.

  • Research field trends and patterns to inform resources and best practices to provide to artists, arts leaders and cultural organizations.

  • Assist in writing drafts of program or workshop plans and documents to provide information to constituents.

  • Assist program staff with general coordination, logistics, and follow up for meetings and events statewide.

  • Assist in carrying out ongoing duties related to maintaining an accurate inventory of the State's art collection, in fulfillment of the Arts Division's responsibilities per Iowa Code; manage incoming and outgoing loans of artwork to other state agencies, as requested, and work in coordination with the Iowa Department of Administrative Services, as necessary, to install and remove artworks in state buildings.

  • Plan and execute activities such as workshops and webinars to connect artists, arts leaders and cultural organizations to best practices in the field.

    Communication and Marketing

  • Coordinate with the department communications team to disseminate information about arts programs and assist in day to day management of the Arts Division's social media accounts.

  • Compile program information and digital assets to support ongoing communications plans and strategies.

  • Communicate with program partners and stakeholders to provide and gather information.

Boards Administration

  • Serve as Boards administrator for the Arts Division; attend and facilitate arrangements for all Iowa Arts Council and Iowa Great Places Board meetings; prepare and maintain accurate meeting notices, agendas, and minutes; serve as a liaison to the State Office of Boards and Commissions regarding board vacancies and term limits.

    Perform other duties and participate in special projects as needed and/or assigned by the supervisor.

Essential Functions

  • Maintains a basic knowledge of current issues, trends and best practices related to the arts and arts management.

  • Works and communicates with all clients and customers providing quality professional service.

  • Manages, analyzes and interprets data.

  • Interprets and applies agency policies.

  • Exchanges information with individuals or groups effectively by listening and responding appropriately.

  • Expresses ideas clearly and concisely, both orally and in writing.

  • Provides technical assistance to current and prospective program applicants.

Applicants may attach a resume/cover letter to the online application.

It is the policy of this state to provide equal opportunity in state employment to all persons. An individual shall not be denied equal access to state employment opportunities because of race, creed, color, religion, national origin, sex, age, or physical or mental disability.

Minimum Qualification Requirements

Four years of post high school education or experience in arts, nonprofit, or public administration at the local, regional, state, or national level;


an equivalent combination of experience and education substituting one year of the required experience for each year (30 semester hours or 1 year) of the required education.

For additional information, please click on thislink to view the job description. (

Join Us!

Whether it's caring for those in need, making highways safer, or improving agriculture production, the work that we do matters to the people of Iowa.

We take our responsibilities and the public trust very seriously. We are committed to delivering the services that matter most to the people of Iowa. If you have the skills, the commitment and the desire to make a difference, then we invite you to explore the career opportunities available with the State of Iowa.


State government is one of the largest employers in Iowa, and also one of the most diverse. From state trooper to nurse to engineer, the state offers a wide variety of career opportunities.


The state offers paid vacation, sick time and holidays, a defined benefit retirement plan, health, dental, vision, and long-term disability insurance along with flexible spending accounts. For more information, please visit the executive branch employee benefits website ( .

The State of Iowa is committed to providing an outstanding employment experience. Check out thisBenefits Beyond the Paycheck brochure ( .


Do you understand that the information provided on your application and resume must be truthful, honest, and accurate to the best of your knowledge?

Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

  • Yes - I understand and agree

  • No



Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

  • No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

  • Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

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State of Iowa


259 Iowa Department of Cultural Affairs


600 E Locust StDes Moines, Iowa, 50319



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