Job Information
Elder Corporation Project Coordinator in Des Moines, Iowa
Company Information:
Elder Corporation is a family owned company. We are a diversified earth-moving and underground utility contractor. We value long term employee relationships. Although we prefer experienced applicants, we are always looking for employees who are willing to be flexible and learn new skills.
Job Description:
Elder Corporation is currently accepting applications for a Project Coordinator position. The company uses Sage Timberline for its accounting software and Paperless Environments for its document management solutions. All prospective employees will be subject to a pre-employment drug screen, a pre-employment physical, and a background check.
Responsibilities include:Ability to work with several Project Managers assigned to you and provide project support for 20 to 50 projects at a time
Request insurance certificates and bonds for awarded projects
Set up projects in Sage Timberline software
Process change orders by accumulating costs, tickets and invoices for the Field Work Orders that are turned in from the field. Send to customers and follow-up as needed.
Continually work with Project Managers on updating the Contract Schedule of Values to bill on a monthly basis
Issue subcontracts to vendors assigned to our projects
Monitor and contact subcontractors for updated certificates of insurance
Process submittals for projects through several project management software applications
Attend Pre-Con and Weekly Project Meetings as needed
Prepare and update Project Excel Logs to track: Submittals, Change Orders, Rock Tickets and Certifications as needed for projects
Work with Project Manager during Project Closeout by collecting As-Builts, Warranties, Bonds as needed
Provide Support to Project Managers with reconciliation of Project Quantities with DOT Projects
Stay abreast of DOT Requirements and ensure compliance for the project
Issue purchase orders as needed for PM’s and for our field foremen
Investigate any unbilled project costs
Understanding of and willingness to interact with Iowa’s One Call system to process locates on our projects
Will add additional responsibilities as workload allows.
Basic Requirements:
Answer incoming calls in a positive manner and direct callers to appropriate personnel
Proficient with Microsoft Office Outlook, Excel and Word
High level of professionalism
Strong attention to detail
Strong proofreading and editing abilities
Excellent verbal and written communication skills
Ability to learn main Project Software Applications (i.e. Procore, IsqFt, Doc Express, Bid Express, Submittal Exchange, etc.)
Ability to thrive in a fast-paced office environment, working both collaboratively and independently to meet deadlines on multiple projects simultaneously
1 to 2 years’ experience in a strong administrative support role or equivalent combination of education, training and experience.
2+ years in Construction Background preferred
Performance expectations:
Demonstrates a HIGH level of organization
Ability to be an independent worker with, at times, little direction
Ability to understand contract language and requirements
Ability to take initiative and contact customers/companies on behalf of the company.
Exercise confidentiality of all business matters
Ability to interact with companies who have a very formal and/or informal atmosphere.
Ability to work with deadlines and schedule their workload accordingly
Identifies and resolves problems in a professional manner
Position reports directly to the Project Managers and to the VP of Estimating.
Elder Corporation is an Equal Employment Opportunity Employer. Women and minorities are encouraged to apply.