Iowa Department of Administrative Services Legal Secretary 2 in Des Moines, Iowa

Legal Secretary 2

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Legal Secretary 2

Salary

$34,195.20 - $50,128.00 Annually

Location

Des Moines - 50319 - Polk County, IA

Job Type

Full-time

Agency

625 Iowa Department of Revenue

Job Number

17-00521

Closing

8/1/2017 11:59 PM Central

LinkedIn Tag

#LI-POST

Point of Contact

Robyn Renz at robyn.renz@iowa.gov

  • Description

  • Benefits

Job Description

Only applicants who meet the Minimum Qualification Requirements and meet all selective requirements will be placed on the eligible list.

Thank you for considering a career with the Iowa Department of Revenue. The Department has the opportunity to interact with nearly every Iowan at some point during his or her lifetime. To do our job, we must effectively communicate and focus on our customers.

Our strength is driven by the skills, talents, and diversity of our people. We value and promote diversity and inclusion in every aspect of our business and at every level of our organization. If you're looking for a career with an organization that values its employees and customers, you've come to the right place.

Position Definition

Performs administrative support duties for the Department's Legal Services supervisor and attorneys; performs related work as required. Assists legal staff in carrying out their program responsibilities by monitoring deadlines, drafting documents and providing related support services.

Position Description

  • Performs varied complex office administrative tasks; relays complex and important instructions and messages.

  • Schedules and organizes work of Legal Services supervisor attorneys and monitors deadlines.

  • Types or directs the typing of a variety of materials, including court filings, memoranda, letters, and reports.

  • Organizes and maintains files and records of a confidential, complex, or otherwise sensitive nature.

  • Maintains inventory for assigned attorneys, monitoring deadlines and requirements.

  • Greets and screens visitors and callers, makes referrals to appropriate personnel or personally resolves the matter.

  • Provides detailed responses to information requests about programs and activities from readily available reference sources; composes correspondence in accordance with established policies.

  • Plans and maintains an adequate supply of office materials and supplies.

  • Reviews incoming mail and identifies correspondence of a controversial, sensitive, or critical nature and routes for immediate action.

  • Attends meetings and takes minutes; composes drafts of proceedings; prepares agenda in accordance with established practices and compiles materials in preparation thereof; conducts follow-up action independently.

  • Researches complaints and responds as appropriate.

  • Types and proofs documents for accuracy, grammar, spelling, and sentence structure; prepares final draft for distribution and/or mailing.

  • Creates and maintains all files including employee time, attendance, and performance records.

  • Relays specific instructions/messages and tracks assignments and follows up to ensure receipt of information required within established time frames.

  • Reviews and approves e-Leave and timesheets.

  • Schedules, arranges, and maintains meetings for the Legal Services supervisor and attorneys.

  • Maintains files, records, and researches information related to problems or issues and prepares findings.

  • Provides information on office policies and activities to the public and staff members on request; relays instructions and messages of superior; informs personnel of changes in office policies, procedures, or rules.

  • Makes travel arrangements.

Selectives

930 Legal Secretary

6 months' experience, twelve semester hours, or a combination of both in the following:

A person who works in the legal profession whose expertise includes typing and filing of contracts, appeals, pleadings, or other legal documents.

Minimum Qualification Requirements

Two years of legal secretarial experience;

OR

satisfactory completion of post high school course work in an accredited legal secretarial, or closely related curriculum plus one year of legal secretary experience;

OR

one year experience in the Attorney General's Office as a Legal Secretary 1.

For additional information, please click on thislink to view the job description.

Click here to view State of Iowa Executive Branch benefits: https://das.iowa.gov/human-resources/employee-and-retiree-benefits/

Agency

State of Iowa

Agency

625 Iowa Department of Revenue

Address

Hoover State Office Building, 4th Floor

1305 E Walnut St

Des Moines, Iowa, 50319.

Website

https://tax.iowa.gov/

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